PROOFREADING
Proofreading services for publication-ready content in 48 languages
Final language review for grammar, spelling, punctuation and style. Our proofreaders polish completed translations against the source text, correcting errors and stylistic inconsistencies so your content reads cleanly and is ready to publish. Across 48 languages and 63 regional versions.
48 languages · Native proofreaders · Source and target compared · Tracked changes or clean copy
OVERVIEW
The last pair of eyes before your content goes public
Proofreading is the last step before publication, not a rewrite. The text is already translated and approved. What remains is catching what survived every earlier pass — the wrong number, the dropped line, the heading that lost its capital, the space that quietly became two.
Proofreading here is bilingual. The proofreader works with the source text open beside the translation, so omissions, numbers that do not match, mistranslated names and skipped lines all surface — the errors a spell checker will never find, because the sentence is perfectly correct, just not what the original said.
Formatting counts as language. We check headings, captions, lists, tables, footnotes and page furniture for consistency, catch broken hyphenation and stray double spaces, and confirm that dates, units, currencies and quotation marks follow the conventions of the target market rather than the source. Files come back in their original format, with tracked changes or clean — your choice.
Whether it is one landing page before launch, a 400-page annual report, or a continuous stream of campaign copy — our proofreading services scale to the work. Per-word rates for standard documents, project pricing for long-form and books, and framework agreements for ongoing publication schedules.
EDUCATIONAL
How proofreading works, from first comparison to final read
Proofreading is not one pass with a red pen. It is five passes, each looking for something different — because the eye that is checking meaning cannot also count spaces.
01
Source & Target Comparison
The translation is read against the source, segment by segment. We catch omissions, additions, numbers that do not match, and names or references that changed on the way across.
02
Grammar, Spelling & Punctuation Check
A dedicated language pass — agreement, tense, articles, prepositions, spelling, hyphenation and punctuation — measured against the conventions of the target market, not the habits of the source language.
03
Style & Tone Alignment
Register checked against your style guide and brand voice. We flag sentences that are correct but stiff, terminology that drifts between sections, and headings that lost their punch in translation.
04
Formatting & Layout Review
Headings, lists, tables, captions, footnotes and page breaks checked for consistency. Dates, units, currencies and quotation marks converted to local convention, and stray double spaces removed.
05
Final Read & Delivery
One last uninterrupted read at natural speed — the pass that catches what reading line by line hides. Delivered in the original format, tracked changes or clean, with a short note on anything we could not resolve without you.
WHAT WE OFFER
Every format that has to be right the first time it is seen
Our proofreading services cover every document type where an error costs more than it would have cost to prevent — from campaign copy and websites to annual reports, books and print proofs, in 48 languages.
Marketing & Advertising Copy
Campaign copy, ads, emails and social assets checked before they go out. Tone, claim wording and punctuation verified — including the headline everyone stopped reading three drafts ago.
Websites & Landing Pages
Web copy proofread in the page, not in a document. Navigation, buttons, forms, meta titles and alt text included, so nothing that looked correct in Word arrives broken on screen.
Corporate Reports & Presentations
Annual reports, financial statements, board decks and internal communications. Figures cross-checked against the source, headings and numbering consistent, terminology stable across hundreds of pages.
Books & Long-Form Editorial
Fiction, non-fiction, catalogues and long-form editorial. Consistent style across an entire manuscript — names, hyphenation, capitalisation and running heads that hold from page one to the end.
Subtitles & Scripts
Subtitle files and voice scripts checked for spelling, punctuation, line breaks and reading flow. Pronunciation and number readings clarified before recording or publication.
Print & Packaging Proofs
Final proofs checked before print — packaging, labels, brochures and signage. The last chance to catch an error that would otherwise be reprinted ten thousand times.
KNOW THE DIFFERENCE
Proofreading compared: DIGI MEDIA vs Alternatives
The real choice today is between a tool, a freelancer, and a managed service. Here is what each one actually catches.
| Criteria | Spell Checker / AI Tool | Freelance Proofreader | DIGI MEDIA |
|---|---|---|---|
| Source comparison | Not possible | If briefed and paid for | Bilingual as standard |
| Native speaker | Not applicable | Usually | Native in the target market, always |
| Errors found | Spelling · basic grammar | Language errors | Language · meaning · formatting · layout |
| Formatting & layout | Ignored | Rarely included | Checked and corrected |
| Local conventions | Source-language defaults | Varies by person | Dates, units, currency, quotes per market |
| Style guide | Not supported | If provided | Tested against your guide |
| Confidentiality | Content sent to third-party servers | Individual NDA | GDPR compliant · secure infrastructure |
| Language coverage | Strong in English, weaker elsewhere | One or two languages | 48 languages · one team |
| Delivery | In-app suggestions | Tracked changes | Tracked changes or clean, original format |
DECISION SUPPORT
Are our proofreading services right for your project?
A quick self-check to confirm proofreading is the right fit — and an honest pointer elsewhere if what you need is something else.
✓ This service is right for you if
- Your text is finished and needs a final check before it goes out
- You want it read against the source, not just read on its own
- A native speaker of the target market has to sign off on the language
- Formatting, numbering and local conventions matter as much as spelling
- The document is confidential and cannot go through a public AI tool
- You need tracked changes you can review, or clean copy you can publish
Typical projects we handle
- Campaign copy and landing pages checked before launch
- Annual reports and financial statements before publication
- Book manuscripts and long-form editorial before print
- Subtitle files and voice scripts before delivery or recording
- Print and packaging proofs before they go to press
- Ongoing proofreading across a regular publication schedule
Not sure this is the right service? If your text has not been translated yet, start with Translation. If machine translation output needs bringing up to publication standard, that is MTPE. And if your content needs checking inside a running app, game build or subtitle track — with severity-rated issue logs and fix verification — that is Linguistic QA. Send us the file, your target languages and your deadline, and we will return a quote within 24 hours.
WHO WE HELP
Trusted by agencies, publishers and communications teams that publish in many languages
From marketing agencies to publishers to public institutions — our proofreading services serve every organization whose name appears on the finished page.
Marketing Agencies
Client-facing copy checked before it leaves the studio. Campaign assets across markets, on agency deadlines, delivered under your own brand rather than ours.
Publishers
Manuscripts, catalogues and long-form editorial proofread to publication standard, with consistency held across an entire title or series.
Corporate Communications Teams
Annual reports, board decks, press releases and internal announcements. Figures verified against the source and terminology consistent across every language version.
Public Institutions
Public-facing information proofread for accuracy and plain-language clarity, with the documentation trail that procurement and funded projects require.
Startups & SMEs
Websites, pitch decks and product copy checked by native speakers before launch — the difference between sounding international and sounding translated.
Law Firms & Professional Services
Contracts, filings and client documents proofread with strict fidelity to the source. No rewriting, no interpretation, and confidentiality handled under NDA.
Universities & Research Institutions
Papers, abstracts, grant applications and course materials proofread to academic conventions, with the author's voice preserved.
E-commerce & Retail Brands
Product titles, descriptions and category pages checked at volume. Sizes, units, materials and legal wording verified per market.
Design & Print Studios
Final proofs checked before press — layout, hyphenation, running heads and captions — so the file that goes to print is the one you meant to send.
WHY US
Native proofreaders, source-checked, formatted, and ready to publish
48
languages · one team
Bilingual check
source and target compared
Native proofreaders
target-market conventions
Tracked or clean
RETURNED IN YOUR ORIGINAL FORMAT
LANGUAGES
Proofreading in 48 languages
Our proofreading services deliver final language review across 48 languages and 63 regional versions, with native proofreaders checking every file against the conventions of its target market.
SEE IT IN ACTION
Inside a DIGI MEDIA proofreading project
What the process looks like from your side — from the file you send to the file you publish.
Read against the source, corrected, returned in your format
What comes back is your own file, not a new one. Same format, same layout, with every correction visible as a tracked change — or already applied, if you would rather publish than review. Anything we could not resolve without you comes with a short note, not a guess.
CREDENTIALS
Confidential handling, and never the translator checking their own work
A translator cannot reliably proofread their own work — the eye reads what it meant to write, not what it wrote. So every file goes to a second linguist, under NDA, on EU infrastructure, and never through a public AI tool.
Four-Eyes Principle
Never the translator's own work
NDA-Backed Handling
Confidential documents under NDA
Human Review
No public AI tools · your content stays with us
GDPR Compliant
EU data protection
FAQ
Proofreading frequently asked questions
Everything marketing managers, editors and communications teams need to know about our proofreading services.
What is proofreading?
Proofreading is the final language check before publication. A native speaker of the target language reads the finished text, corrects grammar, spelling, punctuation and stylistic inconsistencies, checks formatting and local conventions, and returns a publication-ready file. It is the last step, not a rewrite.
What is the difference between proofreading and editing?
Editing changes the text — structure, argument, flow, word choice. Proofreading corrects it without rewriting it. If your text is well written and needs a final check, proofread it. If it needs reworking, that is editing, and we will tell you so rather than quietly rewriting your document.
Do you compare against the source text?
Yes, as standard. Our proofreaders work with the source open beside the translation, which is how omissions, mismatched numbers and mistranslated names get caught. Many providers call monolingual reading “proofreading” — we do not.
How is proofreading different from linguistic QA?
Proofreading is a final language polish of a finished text — grammar, spelling, punctuation, style and formatting — delivered as a corrected file. Linguistic QA is a structured inspection of translated content inside its real environment, such as an app, a game build or a subtitle track, delivered as a severity-rated issue log with fix verification. Documents get proofreading. Releases get QA.
Which languages do you cover?
We work in 48 languages and 63 regional versions, across Europe, the Caucasus and Central Asia. Every project is handled by a native specialist in the target language. You can see the full list, including versions such as Brazilian Portuguese, Latin American Spanish and Canadian French, on our Languages page.
How long does proofreading take?
Up to 5 working days after we receive your files, for a standard scope. Volume is the main variable — a landing page and a 400-page report are not the same job. The exact turnaround is confirmed with your quote, before you commit.
Do you deliver tracked changes or clean files?
Whichever you prefer. Tracked changes let you review and accept each correction one by one; clean files are ready to publish as they are. If you are not sure, we send both.
Which file formats do you accept?
Word, Google Docs, PDF, InDesign packages, PowerPoint, Excel, HTML, XML, subtitle files (SRT, VTT, ITT) and plain text. Files come back in the format you sent them in. For PDFs we mark up in comments — if you can supply the source file instead, the result is always cleaner.
Is my document confidential?
Yes. Projects are handled under NDA on request, files stay within our own infrastructure, and your content is not shared with third-party or public AI tools. GDPR applies to everything we process.
How is proofreading priced?
Per word for standard documents, per project for books and long-form, and framework agreements with agreed rates for ongoing publication schedules. Send the file and your target languages for a fixed quote within 24 hours.
RELATED SERVICES
Explore our full translation and localization ecosystem
Proofreading is the last step in a longer chain. Explore the DIGI MEDIA services that come before it.
Related services: Translation · Localization · Transcreation · MTPE · Linguistic QA · Subtitles · EU Project Localization
READY TO PUBLISH
One last read before it goes out?
Send us the file, your target languages and your deadline. We will return a fixed quote within 24 hours, and your proofread files in the format you sent them.
✓ 24-hour quote · ✓ Native proofreaders · ✓ Source and target compared · ✓ Tracked or clean · ✓ 48 languages · ✓ NDA on request